Office Coordinator, 2 - 4 years exp, Chennai

Main purpose is to be responsible for smooth functioning of the Chennai office by providing all the support to the staff. Additional responsibilities include administrative work. S/he is expected to be a quick learner, who is self-motivated to improve ways of working in this role.

Key Responsibilities

Answers incoming telephone calls, determines purpose of calls, and forward calls to, or takes messages for, the concerned individuals or department. Answers questions about organization and provides callers with address, directions, and other information.

Maintaining and managing the front desk. To take ownership of the reception, making sure it is kept in the best state at all times.

Manage travel, hotel and related arrangements of staff and official visitors

Helping the Line Manager by providing required administrative support

To maintain the records of the Branch office staff

Managing petty cash of the office.

Prepare the monthly attendance sheet and local conveyance reimbursement information to be sent to Bangalore office every month

Maintaining a stock of all necessary documents which is required for Fundraising & Office Team.

Preparing necessary monthly & weekly reports.

Purchasing all necessary office equipment & stationery for office use.

Other admin related jobs as and when assigned.

Skills and experience required

2-3 years prior work experience in similar profile.

Understanding and belief in the core values of Amnesty International

Understanding of human rights issues

Ability to plan and organise ones own work and that of the team

Demonstrate sensitivity and tact and alter presentation style when dealing with different parties both internal and external.

An ability to multi-task and be goal oriented

Excellent verbal and written communication skills in English and preferably one other regional language

An excellent grasp of the Microsoft office suite and online productivity tools

Indians for Amnesty International Trust

Amnesty International is a Nobel Peace Prize-winning global movement of over three million people committed to campaigning and action to defend human rights enshrined in the Indian Constitution and International Law. As an independent and impartial organization driven by accurate and timely research, Amnesty has been at the forefront of defending those who are denied their rights. Amnesty International works to promote international justice, cooperation and dialogue.

Categories: Govt. Jobs